TECHNICAL SERVICES Telecommuting Agreement
TSF H7-b 11/1/06
NAME OF TELECOMMUTER PHONE DEPT/ZONE NAME OF MANAGER PHONE DEPT/ZONE
LOCATION OF TELEWORK OFFICE
LOCATION OF USUAL PLACE OF WORK
DURATION OF AGREEMENT: FROM TO
SCHEDULED DAYS OF TELECOMMUTING: MONDAY TUESDAY WEDNESDAY SCHEDULED HOURS OF TELECOMMUTING: FROM TO
THURSDAY
FRIDAY
INFORMATION BEING ACCESSED: (CHECK APPROPRIATE BOX OR BOXES)
UNCLASSIFIED
LEVEL I
LEVEL II
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Mutual Arrangement: Participation in this telecommuting arrangement is a mutual agreement between the company and the employee. Management may terminate this arrangement at any time and should give at least 30 days advance notice, whenever possible. The employee may also request to terminate the arrangement. Such requests will be accommodated within a reasonable timeframe, when consistent with business needs. Schedule: The employee’s telecommuting / alternate work site days are the usual place of work are during the core business hours of to be reviewed and approved in advance by the manager. . and days in . The employee must be available by phone Any changes to the established schedule must.
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Performance Evaluation: The employee will participate in the company performance evaluation process of goal setting, review, and evaluation. As part of the on-going supervisory and management activities between the employee and manager, the employee will discuss with his/her manager specific work assignments, time expectations for completion of such assignment, and will review these goals and objectives as necessary. The employee’s assigned work will be completed according to procedures agreed upon by the manager and in accordance with guidelines and standards set forth in the employee’s performance evaluation document. Work performance expectations will remain the same as if the employee were performing his/her responsibilities from their usual place of work. Management controls: The employee agrees to comply with management controls established by the manager. Such management controls will include, but are not limited to: Regularly scheduled (recommended to be not less than twice weekly) communication between the employee and the manager. Employee participation in staff meetings (via phone or in person). Submittal of periodic activity/status reports, and/or other update processes as required by the manager. System to account for time worked (Databasics, LANS, etc,)
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Company Policies and Procedures: The employee is subject to and required to comply with all company policies and procedures, including the company handbook, Working With Northrop Grumman. The employee agrees to read CO J103, Protection of Information, prior to accessing Company Private/Proprietary information. Sick days, Vacation, Personal Business, Leaves of Absence: Any use of sick days, vacation time, or personal business must be approved by the manager. The employee must obtain approval before taking vacation or a leave of absence, in accordance with established Company procedures. Dependent Care: Telecommuting is not a substitute for dependent care. The employee agrees to arrange primary care for dependents requiring at-home care during at-home work hours. Company Property to be Provided: The company agrees to provide to the employee, to install in the alternate work site office, and maintain the following equipment /supplies: EQUIPMENT / SUPPLIES
(ENTER EQUIPMENT ID OR N/A IF NOT APPLICABLE)
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COMPUTER
CPU MONITOR
PRINTER
FAX
SOFTWARE
TELECOMMUTING AGREEMENT (TSF H7-b) continued
EQUIPMENT / SUPPLIES
(ENTER EQUIPMENT ID OR N/A IF NOT APPLICABLE)
MISCELLANEOUS OFFICE SUPPLIES
PAPER, PENS, STAPLER, ETC. OTHER
OTHER MISCELLANEOUS ITEMS
This list may be modified from time to time as equipment is either added to or removed from the employee’s alternate place of work. The company agrees to pay for repairs to company owned equipment. The employee must pay for repairs to employee owned equipment. All company property must be returned to the company upon request, upon employment termination, or upon termination of this telecommuting agreement. 9. Company Property for Business Use: All materials and property furnished to the employee by the company are for company authorized business use only. Such property and materials, including, but not limited to, electronic mail, voice message systems, and computer systems, are not for personal use or for use by family, friends, or other third parties. All property and materials furnished by the company are to remain at the alternate worksite or to accompany the employee on authorized business travel.
10. Protection of Company Supplied Property: Security of company supplied property at the employee’s alternate worksite is as important as in a company office. The employee is expected to take reasonable precautions to protect the equipment from theft, damage, or misuse. The employee should contact his/her homeowner/renter’s insurance carrier and determine the extent of coverage provided by the employee’s policy for company supplied property. The employee will provide the information to the manager, with documentation from the insurance carrier when possible. 11. Non-reimbursed Expenses: Company will not pay for: Utility costs associated with equipment use or the additional expense associated with increased occupation of the employee’s house (i.e.: heating, lights, etc.). Maintenance or repairs of privately owned equipment, even though used primarily for company business. Office or equipment supplies unless approved in advance by the employee’s manager. Supplies should be provided by the company through normal procurement methods. Office furniture (desk, chair, filing cabinet, locks, etc.) Costs of Internet connection fees, monthly fees related to connectivity, etc. Additional homeowners/renters insurance: Employee has additional insurance on the alternate workspace / personal equipment and can provide proof of insurance upon request. 12. Company Supplied Software: Company supplied computer software may not be duplicated except (a) when authorized in writing in advance by the manager or other authorized company employee; and (b) provided the employee complies with the terms of applicable software licensing agreements. 13. Safe Use of Company Supplied Property: All company supplied property shall be used in a safe fashion and in accordance with manufacturer’s specifications. All electronic equipment must be used with properly grounded electrical outlets. The company is available to provide guidance to the employee with respect to safe placement and installation of company supplied property. 14. Safety and Health; Home Office Inspection: The employee agrees to maintain the alternate worksite office in a safe condition, free from hazards and other dangers to the employee and/or company supplied property. Provided the employee is given at least 24 hours advance notice, the employee agrees to permit periodic company inspections of the employee’s telecommuting office during the employee’s normal working hours to ensure (a) proper maintenance of company supplied property; (b) work site conformance with federal, state and local laws, rules, and regulations, including those relating to security and to occupational health and safety; (c) compliance with this agreement ; and (d) compliance with company policies and procedures. It is recommended that the employee have the alternate worksite office inspected by authorized safety personnel prior to the start of this agreement.
TELECOMMUTING AGREEMENT (TSF H7-b) continued
15. Confidentiality: A. No proprietary, trade secret, privileged, Northrop Grumman Private / Proprietary Level I or Level II materials (“Protected Materials”) shall be taken to the employee’s alternate worksite without the appropriate security and/or manager’s prior knowledge and consent. The employee is responsible for maintaining the confidentiality, security, and safekeeping of records, documents, and other business materials and writings under the employee’s control, including Protected Materials. All Protected Materials must be maintained in accordance with company policies and procedures and kept in a locked filing drawer when not being used by the employee. The employee shall ensure that communications (oral or written) discussing such Protected Materials are conducted or maintained in an area where their privileged or proprietary nature, confidentiality, and/or security will not be breached. The employee will dispose of Protected Materials in company approved locations and in accordance with company procedures. Under no circumstances shall the employee take US government or foreign government classified material to the alternate worksite office or otherwise remove such material from approved locations. This section supplements the employee’s obligations under the Employee Intellectual Property Agreement separately executed by the employee. To the extent this section conflicts with the provisions of the Employee Intellectual Property Agreement, that document shall govern.
B. Computer systems with fixed media processing Level I and/or Level II must be password protected. Electronic transmission and fax transmission of Level II must be encrypted. Voice mail transmission is not authorized for Level II information. 16. Damages to Employee’s Property: If the designated alternate worksite is the employee’s home, the company will not be liable for damages to the employee’s personal or real property during the course of performance of official duties or while using company supplied equipment in the employee’s alternate worksite unless such damage is caused by the company supplied equipment. 17. Work Related Injuries: The employee must immediately report to his/her manager any injuries related to work being performed for the company at the alternate worksite. The report should be made by the employee orally and followed up in writing as soon as possible, normally within 24 hours. The employee must also notify his/her manager of any injuries sustained by non-employees at the alternate worksite. 18. Tax Law Compliance: The employee is responsible for his/her compliance with tax laws. The company is not responsible for validating the employee’s claim of tax deductions for operation of the alternate worksite if it is located in the employee’s home. The company will not provide tax guidance to the employee nor assume any additional tax liabilities. 19. Privacy: The employee acknowledges that the company-provided electronic mail, all forms of electronic data communication systems, voice message systems, all forms of electronic storage systems, and computer systems are not private and may be monitored, reviewed, or searched by the company. 20. Amendments: This agreement may be amended, modified, or supplemented from time to time by the company, as necessary to conform to the company’s needs or desires in connection with the employee’s alternate work site arrangement, to conform to changes in company policy or procedure, or as otherwise necessary to comply with law, rule, or regulation. 21. At will: Nothing in this agreement alters the employee’s at-will work relationship with the company. Either the employee or the company may terminate the employee’s employment with the company for any reason, with or without notice.
EMPLOYEE (PRINT AND SIGN):
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MANAGER (PRINT AND SIGN):
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HR REPRESENTATIVE (PRINT AND SIGN):
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INFORMATION SECURITY MANAGER (PRINT AND SIGN):
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